Production Upgrade Schedule
Production is scheduled to be upgraded the weekend of May 5. Oregon ePermitting will be providing regular updates and more information in the coming weeks as we progress through our testing and the upgrade project. You can look forward to some more GovDelivery emails, as well as updates on our Accela Upgrade Information website which can be found at: https://www.oregon.gov/bcd/epermitting/juris_hub/Pages/upgrade-info.aspx

The following changes have been made to the expiration batch scripts:
 
All modules:

• Tidied up the output email jurisdictions receive so there isn’t unnecessary content, such as when a PublicWorks record is skipped for the Building module output, etc.
• The output email the jurisdiction receives now includes the site address.

Example

Building module:

• Record status Authorization Approved will be skipped for all expiration batch scripts.

 
Building, Planning, and PublicWorks modules:

• Record status Revision Complete will be skipped for all expiration batch scripts.

Previously, the expiration letters for all modules showed all the inspection scheduling methods that are available for the public to use. However, some agencies, particularly for the Onsite module, have elected to not allow inspections to be scheduled by the public so this message was confusing. To address this scenario, we have allowed the display of the inspection scheduling methods to be optional for either Onsite, Planning, or the PublicWorks modules. If your jurisdiction does not allow inspection scheduling by the public, please submit a help desk ticket by emailing ePermitsHelp.BCD@dcbs.oregon.gov and we can remove this message on the expiration letters for you. Please note that the inspection scheduling methods will always be available for the Building module and cannot be removed.
 
Example of optional inspection scheduling methods on expiration letters:

​We are now receiving routine updates for Land Surveyors, a new license type available to all participating ePermitting agencies, as of March 1, 2023. This license is issued by Oregon State Board of Examiners for Engineering & Land Surveying (OSBEELS) and is generally used within the Planning module. These licensed professionals can now be added to records through the back office. However, Land Surveyors are unable to apply for any new applications through Citizen Access.

We’ve made some changes to the required fields for the 1 & 2 Family Dwelling [DWL] record type. The following fields are now REQUIRED at intake for applicants online and also for staff creating new records in the back office:

• Storm sewer - (New Res) Total linear feet
• Water service - (New Res) Total linear feet
• Sanitary sewer - (New Res) Total linear feet
• Work Includes 600 Amp Service or Greater
• Gas Fuel Piping Outlets - we have created an expression that will require the user to enter the number of gas fuel piping outlets only if they select either 'Natural gas' or 'LPG' values from the Type of fuel dropdown provided on the intake form.

These changes were made at the request of agencies who reported that customers were often not entering the necessary information in these fields which impact fees, and that as a result, it was sometimes causing delays in getting permits issued. These changes fall in line with the required fee methodologies for new single-family dwellings.

While we recommend using the 1 & 2 Family Dwelling record type as a true and complete combination permit when possible, please note that ‘0’ is a valid value and could be used, for example, if the plumbing contractor had pulled the plumbing permits separately.

For those of you that do not have a full program, and therefore only offer the DWL_LTD record type, these changes will not affect what the customer is presented for programs that you do not offer. For example, if you do not have the Electrical program, the customer will not see or be required to complete the ‘Work Includes 600 Amp Service or Greater’ field.

The PublicWorks Tracking record type under the "Erosion and Sediment Control" tab has been modified, as of Tues, Feb 28, 2023 to better accommodate DEQ's new MS4 requirements.

BEFORE:
The following existing checkboxes have been removed:

• "Site between 1 to 5 acres"
• "Site greater than 5 acres"

AFTER:
The following two new fields have been added:

• "Site part of a Common Plan of Development" (Y/N field)
• "Land Disturbance" (Dropdown list)

Bluebeam has announced plans to end support for Revu versions from 2019 and older.

We see that some of our Oregon users are using older versions of Revu. Please let your planners or anyone with BlueBeam installed that they will need to upgrade to Revu 20.

With ePermitting's concurrent licenses, you can update to the latest version using the latest Product Key. If you need the latest Product Key, please submit a helpdesk ticket by emailing ePermitsHelp.BCD@dcbs.oregon.gov.

Here are instructions on how to update BlueBeam from an older version: 
https://support.bluebeam.com/articles/revu-upgrade-to-latest-version/

Oregon ePermitting is happy to welcome the City of Estacada, City of Gearhart, City of Seaside, and the City of Warrenton as our newest jurisdictions to joining Oregon ePermitting.