OREGON EPERMITTING
  • Blog
  • Meet our Team
  • Facts
  • Contact Us
  • Accela Upgrade Information
  • Jurisidiction HUB
  • Blog
  • Meet our Team
  • Facts
  • Contact Us
  • Accela Upgrade Information
  • Jurisidiction HUB

Stay in the know

Deschutes County, Dynamic Themes

4/12/2018

0 Comments

 
Picture
​The highlighted pink points are an example of a Dynamic Theme displaying all scheduled inspections assigned to one of the Deschutes County inspectors for the day.
Deschutes County uses the Accela GIS (AGIS) interface to display their ArcGIS map within the Accela back office software.  Recently, Tim Berg, Applications & Systems Analyst at Deschutes County, configured in AGIS what is known as Dynamic Themes, which is an Accela database query that is a visual display of the records plotted on the map.  Tim configured a Dynamic Theme for each inspector that runs a query to find all inspections assigned to the inspector for the day and then highlights the property on the map.  If you would like more information about how to create or use Dyanmic Themes, you may contact Tim Berg at Deschutes County at 541-330-4648.  Great job, Deschutes County for taking advantage of this helpful Accela functionality!

Randy Scheid, Deschutes County Building Official, responded to a few questions regarding the use of Dynamic Themes:

Question: How has AGIS and Dynamic Themes helped with managing your inspections?

Randy: With the rapid population growth we are experiencing within Deschutes County, new subdivisions are being platted on a regular basis.  This presents a challenge for building inspectors when new roads are created in unfamiliar areas.  By leveraging AGIS and Dynamic Themes, we are able to use a map service to display the location of scheduled inspections using individual color-coded points for each inspection and subsequent building inspector.  By using AGIS, we can immediately see which inspectors are assigned to each requested inspection on a daily basis.  

Our inspections are assigned to inspectors using the auto-assignment toolset provided by Accela, using geographic inspection areas.  Overlaying assigned inspections on a map with an inspection area layer, we can immediately see when an inspection is assigned to an inspector outside of their normal inspection area.  This allows for a rapid visual assessment of the inspector/inspection assignment and the number of inspection stops for each inspector on a given day.  When inspections are resulted, they are dynamically dropped from the map, which allows visual confirmation of the number of inspections that are scheduled on a given day.

Question: Has AGIS sped up the inspection assignment process?

Randy: AGIS has definitely increased the speed and efficiency of the inspection assignment process.  For example, if one building inspector has more inspection stops in their inspection area than a neighboring building inspector, it becomes very easy to visually see, then reassign an inspection to the closest neighboring inspector.  As a day progresses and inspections are resulted, we can always see which scheduled inspections are still un-resulted and can visually redistribute the workload to nearby inspectors.  As our Assistant Building Official says, “They are not my inspections and your inspections, they are our inspections and the work is not done until all inspections are completed and resulted”.

Question: How did you manage inspections prior to Tim developing Dynamic Themes on the map?

Randy: Prior to implementing AGIS, we would copy and paste addresses that had scheduled inspections into google maps to determine where the address was located (this has been incorrect many times!).  We would then reassign the inspection to the inspector assigned to that particular inspection area.  This was a long and tedious process when we were unfamiliar with specific road names.  Now, we are able to use our own map service which provides identical address and parcel data to what we are loading into Accela via our weekly Address, Parcel, Owner (APO) uploads.  Having an efficient and accurate mechanism to display scheduled, but un-resulted inspections has allowed for much more proficient inspection management on a daily basis.
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Disclaimer

    Please be aware that this content is relevant at the time it is published, but as time goes on may become out-of-date. We will do our best to keep the content alive and relevant.

    Archives

    December 2022
    October 2022
    August 2022
    May 2022
    April 2022
    March 2022
    January 2022
    August 2021
    March 2021
    January 2021
    July 2020
    April 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    August 2019
    June 2019
    April 2019
    January 2019
    November 2018
    October 2018
    September 2018
    August 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017

    Categories

    All
    In The Spotlight
    Online Training
    OSM Best Practice
    OSM Changes
    OSM Future Implementations
    Projects
    Reminders
    Tips And Tricks
    What's New

    RSS Feed

Jurisdiction Resources

ePermitting Knowledgebase
Register for ePermitting Brochure
Inspection Codes Brochure
Modelo Estandar de Oregon Codigos de inspeccion
SelecTXT Brochure
IVR Call Flow Brochure Insert
End of Day Report
ePermitting Advertising Business Cards
​Building Department Directory

Participating Jurisdictions
​​
© COPYRIGHT 2019. ALL RIGHTS RESERVED.