Making “child” records in ePermitting is a way of copying and joining records that logically go together. In the most traditional case , child records are records that are related to or part of a larger overall project – the parent record is for example the Structural permit and the child records are the Electrical, Mechanical, and Plumbing permits– these trade records have the same address, parcel and owner as the parent record and are part of the same project. By making them child records, they get the same permit number as the structural permit, with a “01” appended to show that they are child records; however, the trade permits could be issued separately, as standalone permits, and related after the fact to tie them together.
Records that can only be “child records”
There are some child records, however, that can never be standalone permits, – these are Revision, Deferred Submittal, and Structural Phased. These three record types are plan-review only records and will never become permits. These child-only record types allow you to document an exceptional plan review process as – to review a secondary/revised set of plans [Revision], to review a deferred portion of the structural plan [Deferred Submittal], or to review the plans limited to only a phase of the construction and authorize work to begin on only that phase [Structural Phased].
Records that should never be “child records”
Some record types should never be child records - those are 1 & 2 Family Dwelling, Manufactured and RV Park, and Manufactured Dwellings. Because these records are for complete projects with complex underlying forms, they should never be made as child records (or unrelated cloned records), except from the exact same type of record. So you can clone or make a child of a Manufactured Dwelling Record ONLY from a Manufactured Dwelling record. If you try to clone an Electrical record to make a Manufactured Dwelling record your permit for the Manufactured Dwelling will never work correctly because it will not have access to some of the Manufactured Dwelling required fields.
If you have further questions/concerns about whether a record should be a child record, please submit a helpdesk inquiry to epermitshelp.BCD@oregon.gov.
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